CTUG Regular Executive Board Meeting

February 13, 2004 - Minutes

Attendees:

Javid Quadri
Dick Bird
Pio Gomes
Philippe Olivieri
Marlon Henry
Randall Becker
Alvin Wong
Marc Lafontaine

Regrets:

John Lee

Meeting Duration:

12:10PM - 1:25PM

Meeting Location:

Conference Call

Old Business:

1. Previous meeting approval
   • Approval moved by Pio, seconded by Alvin
2. Spring Conference Planning - Communications
   • Previous Action Item: Javid/Dick to inform HP Education of the topic for selection of education day course
   • Status: Course selected is Web Services for NonStop. ITUG has not confirmed this despite numerous attempts at confirmation.
   • Action Item: Javid to persist in follow up with ITUG
   • Action Item: Dick to contact HP if necessary.
3. General Liability Insurance for board members
   • Action Item: (Carry Over) Randy to provide Javid with additional contact numbers for additional quotes.
   • Status: Randy indicated that the contacts he intended to pass along were no longer viable.
   • Action Item: Javid to pursue other options
4. Non-Disclosure Agreements
   • Previous Action Item: Javid to provide Marlon with a copy of the document for signature. Status: Done
   • Received so far: Dick, Alvin, John, Philippe, Marc
   • Not received: Randall, Marlon, Pio
   • Pio indicated that he would send his to Javid following the meeting.
   • Status: Ongoing
5. Montreal Technical Session - ITUG Review Update
   • Marc indicated that, in his opinion, an update from Claude would not be as popular as bringing in an outside speaker. Marc thought that an outside speaker would provide a different perspective on the state of NonStop. Dick indicated that regarding the current status of NonStop, Claude was well qualified to provide the update. Javid indicated that an outside speaker may be cost prohibitive. Dick suggested that ITUG be contacted to see if any of the RUG road shows could visit Montreal. Javid indicated that he would follow up with ITUG. Marc would discuss with Angelo, Denis and Claude as to the best course of action and report back.
   • Action Item: Marc, Angelo, Denis and Claude to consider the direction of the session.
   • Action Item: Javid to follow up with ITUG regarding the logistics of a road show coming to Montreal.

New Business

1. ITUG Conference Call of Friday Feb 6th
   • A conference call was hosted by ITUG with representation from a number of RUG leaders to discuss events being hosted by different Regional User Groups and issues relevant to ITUG.
   • Javid and Dick participated in the call. The big news reported was that Stephanie Serra has left ITUG to pursue other opportunities. As a result, there was a void in the ITUG office that was being filled on a part time basis by Matt and Christie Johnson. RUG leaders reported on the status of their meetings. ITUG requested for their conference, if anyone could submit a user presentation. ITUG is building a list of Hot Topics to be used by RUGs at their sessions - submissions are welcome.
2. Spring Conference Planning
   • Date and Location: April 14, 2004 at the Metro Toronto Convention Centre. Education Day on April 15, 2004.
   • Speakers confirmed: Paul Tsaparis, President and CEO of HP (Canada) to give welcome to the conference; Scott Healey to give keynote speech; Suri Harish to give NED update; Richard Buckle, Chairman of ITUG, to give an ITUG update.
   • Education Day Course selected: Web Services for the NonStop Server - awaiting ITUG and HP confirmation
   • Javid confirmed that an additional speaker, Terry Shannon, had committed to speaking at the conference.
   • Discussion: Javid proposed two conference schedules, one with three speakers, one with four speakers. The consensus was that the 3 speaker schedule was better, as it was not as intense and allowed time for members to circulate.
   • Action Item: Randall to post the conference schedule on the website.
   • Discussion: Javid requested that board members choose the colour of shirts. Consensus was reached that this year's selection would be green.
   • Action Item: Pio to order the shirts, and pens/pads for delivery in time for the conference.
   • Philippe 'volunteered' to be official photographer at the conference.
   • Line Item Review of Conference Checklist Items
3. Adjournment
   • Adjourned at 1:25 PM
   • Minutes taken by: Javid Quadri